The Administrative Assistant position is a part-time maternity leave position, beginning in August 2013 and continuing until approximately January 2015.  For most of the year, the hours will be 15 hours per week but those hours will increase to 30 hours for the months of May, June and July of 2014.  The position is responsible for clerical, financial and customer service activities.  The right player will have relevant office experience, computer proficiency, exceptional communication skills and a passion for community service.

Scope:  The Administrative Assistant is responsible for clerical, financial and customer service activities that support the operation of the Canadian Baseball Hall of Fame and Museum.

Reporting to:  Director of Operations

Supervising:  Volunteers and Interns

Responsibilities:

• Reception and customer service, including reception at administrative office and/or museum
• Telephone reception, including message retrieval and distribution
• Incoming and outgoing mail coordination
• Accounts payable processing
• Accounts receivable processing
• Bank deposits
• Liaison with bookkeeper and accountant
• Membership processing
• Donation receipt processing
• Donor database maintenance
• Clerical support for Board of Directors and Committees
• Clerical support for Director of Operations and other senior staff
• Induction activity support
• Revenue development activity support
• Other duties as required

Skills:

• Administration/office/bookkeeping or other relevant experience
• Customer service aptitude
• Exceptional verbal and written communication skills
• Computer proficiency (experience with Raisers’ Edge or other constituent management software program considered an asset)
• Demonstrated passion for community service

Education: Post-secondary education with an emphasis on administration, fundraising or commercial studies

Terms of Employment:

• 15 hours per week year round; up to 30 hours per week in May, June and July
• Flexible schedule
• Must be available for occasional early morning, evening and weekend activities
• $12-$14 per hour

Resumes are due on Friday, June 28. Please email to baseball@baseballhalloffame.ca or fax 519-284-1234 or drop off at 140 Queen St. E. in St. Marys.